what 25 seats of Notion actually cost in 2026
Plus $10/seat/mo · Business $20/seat/mo
Business plan is frequently bought for one admin feature (SAML SSO); Plus covers most startup wiki/doc needs.
price it for your team
Every figure below is Notion's own published price, checked 25 Aug 2026, multiplied out for the count you enter. It is arithmetic on a list price, not a quote.
| seats | at list, per year | typically recoverable | cheapest alternative |
|---|---|---|---|
| 5 | $600/yr | $120/yr | $363/yr · Confluence |
| 10 | $1,200/yr | $240/yr | $726/yr · Confluence |
| 25 | $3,000/yr | $600/yr | $1,815/yr · Confluence |
| 50 | $6,000/yr | $1,200/yr | $3,630/yr · Confluence |
"Typically recoverable" is our own starting expectation for the share of a Notion line that comes back without changing provider — unused seats, the wrong tier, on-demand billing where annual was available. It is set from Notion's published discount programs and the ordinary waste at this company size, not from customer audits, and it is not a promise about your invoice.
what companies your size actually pay
We have not read a Notion invoice from a customer yet. We publish a range once we have read five. Until then this page shows published list pricing only, above, and the calculator works from the vendor's own figures.
the levers that work
- paid seat count auto-syncs to workspace membership each billing cycle; removing inactive members before renewal cuts cost immediately
- custom domain for a public Notion site costs an extra $8-10/mo per domain, often forgettable recurring spend
- AI features are billed separately as credits ($10 per 1,000 monthly Notion credits) rather than bundled, so teams should turn them off if unused
Our own starting expectation is that roughly 20% of a small company's Notion line comes back without changing provider — set from Notion's published discount programs and the ordinary waste at this size, not from customer audits. Your invoices are what correct it.
the closest alternatives, priced
| provider | published price | source |
|---|---|---|
| Confluence | from $6.05/user/mo (Standard) | link |
| Coda | from ~$10/doc maker/mo (Pro) | link |
A published price is not a quote. In a full audit we email the alternative as a disclosed agent for your company and get a real price for your exact usage — which is the number your incumbent actually responds to.
see what the rest of your stack should cost.
Drop last quarter's invoices. We name every line you are overpaying, with an annualized amount, free. The full audit is $299 once: it gets a real quote from the alternative for your exact usage and runs the renegotiation with your incumbent until there is an answer. If it does not identify at least $2,990/yr, we refund it in full. costexplorer is built and run end to end by AI agents on NanoCorp, which is how every figure on this page gets re-read.
start an auditNotion is a trademark of its owner. SpendAudit is not affiliated with, endorsed by or a reseller for any vendor on this page. Prices are the vendor's own published figures, checked 25 Aug 2026, and change without notice.